How to Ask for and Provide References That Make a Difference

The Importance of References in the UK Job Market

References are more than just a formality; they are a key element in the hiring process. For employers, a well-crafted reference can offer valuable insights into a candidate's previous performance, work ethic, and suitability for a role. For job seekers, securing strong references can significantly boost their chances of landing a job.

In the UK, while there’s no legal obligation for employers to provide a reference, those that do must ensure it is fair, accurate, and consistent. This means that the reference should be based on facts rather than opinions, and any opinions included should be backed by evidence.

How to Ask for a Reference (For Job Seekers)

Choose the Right Referees:

Selecting the right person to provide a reference is the first step. Ideally, choose someone who has supervised your work closely and can speak to your strengths and contributions. This person should be relevant to the job you're applying for, such as a direct supervisor or manager from your most recent roles.

Approach Professionally:

When asking for a reference, do so with professionalism and courtesy. It’s best to approach potential referees in person or via a well-crafted email. Provide them with context about the role you’re applying for and why you believe they would be a good referee for you.

Provide Necessary Information:

Help your referee provide a detailed and tailored reference by sharing your CV, key achievements, and the job description of the role you're pursuing. This enables them to align their reference with the requirements of the job, making it more relevant and impactful.

Follow-Up and Express Gratitude:

After the reference has been provided, don’t forget to thank your referee. A follow-up note expressing your gratitude not only shows professionalism but also helps maintain a positive relationship for the future.

How to Provide a Reference (For Employers/Colleagues)

Be Honest and Constructive:

When providing a reference, honesty is paramount. Ensure that the information you provide is fact-based and accurate. If you are asked to provide an opinion, ensure it is supported by specific examples from the candidate’s past performance.

Highlight Relevant Competencies:

Focus on the candidate’s skills and experiences that are most relevant to the job they are applying for. This could include their problem-solving abilities, teamwork, leadership skills, and any specific achievements that stand out.

Structure the Reference Thoughtfully:

A well-structured reference addresses the competencies required for the new role. Avoid generic statements and instead, provide detailed examples that showcase the candidate’s strengths and contributions.

Handle Sensitive Information with Care:

If the candidate had challenges in their previous role, address these honestly but constructively. Frame any negative aspects in a way that is fair and balanced, and ensure that you are not exposing yourself or your company to legal risks by being overly negative or misleading.

References are a critical component of the hiring process. For job seekers, securing strong, relevant references can make all the difference in landing a job. For employers and colleagues, providing detailed, honest, and constructive references not only helps the candidate but also contributes to a fair and effective recruitment process.

If you need further guidance on managing references or navigating the recruitment process in the finance sector, Fed Finance is here to help. Our expert team can provide the support you need to ensure your references make the right impact. Contact us today for more information.